Uploading Issues to Digital Commons
These instructions are for the law school's official repository Digital Commons. This is not related to Scholastica or any other external journal websites.
A PDF version of these instructions that includes screen captures is attached to the bottom of this page. If you prefer following print instructions, please use that resource. When your journal has all items (TOC pdf, Articles/Notes pdf files) ready for the publication of a new issue, go to your law journal's appropriate "Submit Article" link below to begin:
For each document from a journal issue, you will need the following information (use the TOC pdf to copy + paste):
- author name
- title (not in all caps)
- publication date
- type (toc, article, note, etc.)
- file of the document itself
When you are ready to begin uploading:
- Login; each journal should have an email address & password - do not use your individual student email
- Read Submission Instructions, and click "Continue"
- Read Submissions Agreement, and click "Continue"
- Fill out the About You Form with your own email address and institution (this step lets librarians on the backend know who is submitting the article so we can verify you are one of the journal editors and not a random public user)
- Fill out the Edit Authors Form
- DELETE YOURSELF - be sure to remove yourself as an "Author"
- ADD AUTHOR(S) - click the "Add Author" button; you do not have to locate and enter the author's email address
- EDIT AUTHOR(S) - if you need to edit the name or institution of an author, click "Edit Author" button
- Fill out Submission Form, and click "Submit"
- DOUBLE CHECK AUTHOR INFORMATION - if this is incorrect, click the browser back button to make changes
- PASTE ARTICLE TITLE - we recommend copying and pasting a formatted title (no caps) from the TOC pdf
- SHORT TITLE - optional, leave this blank is most cases
- KEYWORDS - copy and paste obvious keywords from the title; no more than 3 words separated by commas
- PUBLICATION DATE - copy and paste this from the header of the TOC pdf
- DISCIPLINES - Law is selected by default; select up to 2 other relevant disciplines by expanding the "+" beside "Law"
- DOCUMENT TYPE - select one from the drop down (examples include: TOC, Article, Note, Recent Decision, Comment, etc.)
- ABSTRACT - open the article/note WORD docx file to copy and paste the abstract from the 1st page into the text box
- COVER PAGE FOOTNOTE - optional, leave this blank
- FULL TEXT OF SUBMISSION - select the radio button for "Upload file from your computer", then click "Choose File" to locate file
- COVER LETTER - optional, leave this blank
- CLICK SUBMIT - uploading may take time; only click this button once
- Once an upload is completed, the law journal's designated email address and the law librarian liaison assigned to that journal will both receive a confirmation email. Law librarian liaisons will review that entire journal issues are complete and schedule them for publication. Once published, liaisons will notify the journal editors that an issue is publicly available online and provide a link to the new issue.
- Please allow a minimum of 48 hours from the time all documents have been uploaded for any given issue before reaching out about the status of publication.
