These instructions are for sharing outbound public links and XML with external database providers after your journal's issue has been published online. The law school's official repository Digital Commons auto-generates the syntax for all issue and article metadata each time new issues are published. The database providers still need to be notified and given properly formatted links to capture your latest publication.
I. When your journal has a complete newly uploaded issue published and publicly available in Digital Commons, it will display on the front homepage of your journal's site:
II. If you uploaded an entire issue but it is not displaying, be sure you have reached out to your journal's librarian liaison. They need to accept all uploads, as well as create and assign Volume and Issue Numbers in order to publish for you. Please allow 48 hours or more for them to take those back-end steps. Liaison's for each journal are:
III. When you are ready to begin sharing newly published issue with database providers:
A. Use the following URL to format your new issue's OAI (Open Archives Initiative) XML, which will vary by journal:
B. Copy and Paste your journal's URL example from the list above into a new browser tab or window.
C. Edit the date range (highlighted in yellow above) so that "from" and "until" match the date your librarian liaison published the issue. The highlighted green abbreviation should match your journal site URL (usually the initials of your journal's title). Ex. Georgia Law Review is "glr".
D. Test the updated, formatted URL by clicking ENTER to load the XML. If it loads and looks like the example below (and says near the top left "This XML file..." you have done this step correctly. You can also ctrl+F or Apple+F to search and find a random article or note title from the issue you published to ensure it is pulling the latest issue.
No Results?
If your XML loads, but there is very little information, or it says "The combination of the values of the from, until, set and metadata Prefix arguments results in an empty list." this means the date range you used does not match a range where anything was published. Your date may have an error, or your date does not match when your issue was published online. Check with your liaison librarian to ensure the right day or date range of publication.
A functional XML that returns an empty result will look like this (the rest of the browser page will be completely blank/empty of content or code).
E. When you have tested your link, Copy and Paste this new link again from your browser URL bar into an email.
F. Also include a link to your newly published issue's webpage (not the homepage, but the issue specifically). It will look like this:
F. Address your new email to each of the following providers: