Fantastic Forms & Cool Calendars

Fantastic Forms

This page of our guide serves to present our favorite form-based resources including Google Forms, Qualtrics, and Zoom. Below you will find short video segments sharing each to show you how to use them, accompanied by helpful links and screen captured examples of finished forms.

Google Forms Video Segment:

Google Forms:

UGA offers Google Workspace to faculty, staff and students. To view the full suite of UGA-specific options, visit: https://eits.uga.edu/hardware_and_software/software/google_workspace/

1. After logging into your preferred GMAIL account, visit: https://www.google.com/forms/about/.
2. Select the "Go To Forms" button to get started.
3. If you are already logged into Google Drive, verify at the top-right that you have selected your uga account. Then using the top left menu, click "+New" icon and click on "Forms" to get started.
4. Just like with other Google Drive apps, Forms lets you copy and start from examples if you don't want to start from scratch. Use our library's template form to make a copy of a common style form at: https://docs.google.com/forms/d/1V_3_tg5Fm6G6zLjsMatuMEEXR1btSqqIwoNF8Ss4vFc/edit?usp=sharing
5. To learn more you can check out Google Forms Essential Training on LinkedIn Learning.

table of Google Form screenshots

Toolbar To Edit Questions and Form Sections	To Make a Copy of  Form OR To Add Collaborators
To Upload and Manage Files in Your Form	To Gather and View Form Responses\\

Zoom:

We are all familiar with Zoom by now, so it needs no introduction! This portion of our guide is here to help you take your virtual meetings and other events to the next level. Did you know Zoom can be used in a similar capacity to Google Forms or Qualtrics? If you also want your meeting attendees to provide information you would normally gather in a webform OR if you are just tired of individual email RSVPs getting lost to inbox infinity when managing small or large scale events - as long as your event will be less than 300 people - enabling Zoom registration could be just the thing:

1. Login to your Zoom account through the web browser with your UGA email and MyID password: https://zoom.us/signin
2. Select the "Meetings" menu link on the left-hand side.
3. Next choose to either "Schedule a Meeting" (blue button near the upper right) OR "Meeting Templates" to re-use an existing meeting to get started.
4. To enable a registration page to customize, be sure to click the blue checkbox for "Required" beside "Registration".
5. Set your meeting or event basic info by adding a title, description, set the time/date/duration.
6. Near the bottom, toggle between more options for registration and email settings, branding customization, and polls.
   1. You can upload a Banner/header image to appear across the top of your registration page.
   2. You can also use the Logo image upload tool to add a logo, profile picture of a speaker, or any other image that supports your meeting or event. Example: Book discussions could use this field to upload a cover image of the book!
7. Click "Save" to see your Zoom event registration link, and open it in a new browser tab or window to preview. You can always go back and make edits to the meeting settings.
8. Don't forget to save this meeting or event as a template to save you time in the future!
9. As people register to attend, data will be gathered about the number of people who signed up and based on the registration questions.
   1. To find the number that have registered, simply revisit the meeting/event in Zoom online by clicking on the title of it in your "Meetings" upcoming list.
   2. Before or after the meeting/event you can navigate to "Reports" in the far-left Zoom online menu, then select "Meeting" to generate a downloadable spreadsheet of all registrations and their responses. You can use this to pull an email list of all attendees to send follow-up messages (like a link to event recordings) afterward.
10. To learn more you can watch a step-by-step video on how to enable and customize Zoom meeting registrations at  https://youtu.be/7PcH9YSDpb0.

Create Templates of Meetings to Reuse Later	Edit Meeting Title & Description / Add Registration Form
Brand Your Meeting/Event Registration Page	Customize Registration Form Questions Like a Survey

Qualtrics Support

XM Basecamp - Learn all about Qualtrics with on-demand training videos and documentation